Board Minutes 30.03.15
_____________________
Tracey – regrets
Trevor/Dan/Heather – regrets
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Baharak
Joanne
Melanie
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Mari
Ben
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Approval of Agenda; BY/MH
Approval of Minutes; JR/MH
Member participation component; There was none
Reports
Operational Report; Reviewed & discussed

• Update on BC Library Conference all-delegates reception; Provided
• Licensing Business Function Group revised Terms of Reference; ACTION: Amend Province of BC to province of BC; extend thanks to Sarah & LBFG

Reports from Board Sub-Committees:

Governance
For information – (verbal) WorkSafe BC policy adjusted slightly to reflect regulations
For information – (verbal) Call for Nominations & Nominations Committee Appointment
For approval – Travel Expense Policy (see “Travel rev24…” attached); ACTION -> next Board meeting for approval
For approval – Anti-Bully policy (see “Workplace Bullying…” attached); ACTION -> next Board meeting for approval
Motion for approval (Joanne/BY) – The Co-op Board nominates Melanie Houlden for the position of Chair, BC Libraries Co-op, for the remainder of her Two-Year term ending June, 2016. ACTION -> Any opposed via email; Motion passed via email 02.04.15

Finance
For information – Financial Reports reviewed through 28.02.15
For information – Audit timeline
For information – VPL Licensing Administration Fee Request; Reviewed & Discussed, with interest. ACTION -> Backgrounder for Finance / also to Board, once reviewed.
For information – Business Continuity Planning; Discussed
For approval – establish June 12 AGM / review AGM Timeline (see “AGMTimelines…” attached);

Motion: MH/BY ACTION -> Any opposed via email; Motion passed via email 02.04.15

For information (verbal) Communications Strategy. Discussed
For information (verbal) ImagineBC inaugural submission process update

ACTION: circulate announcement when ready

Discussion re: 21.05.15 Meeting

ACTION: JR/BH to consider necessity for meeting; Meeting cancelled; Tentative teleconference 25.05.15 @ 1530 Pacific
New Business There was none
Next meeting – April 27 @ 1530 Pacific via teleconference
Adjournment @ 1700
In Camera Session for personnel matter

ACTION: JR will reschedule