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How do I request a new Z39.50 source be added?

March 29, 2023

Libraries can submit a ticket to Co-op Support to request a particular Z39.50 source be added to the list available when importing a record via Z39.50 in Sitka’s Evergreen. In your ticket please include: the library name why you need this source (what records does it supply that our current sources don’t?) a link to… Read more »

Why does my item have a blank check in/check out alert?

October 4, 2022

If your item has an odd blank alerts appearing at check out and check in for some items it is caused by an obsolete item alert field that is still saved in the holdings templates for some library staff. When one of these holdings template is used the blank alert is created for the item… Read more »

Why is there more than one bibliographic record for some titles?

December 16, 2021

While we strive to have one bibliographic record per title in the Sitka catalogue duplication does happen. You may see multiple bibliographic records for a title when there are multiple editions and/or formats of the title. For example, a book that has been published as a hardcover, a trade paperback, and a mass market paperback… Read more »

How do I create a shareable list in the staff client?

May 24, 2017

The MARC 590 Tag can be used to create shareable lists 1. When adding new items to the catalogue add a 590 tag to the MARC record. MARC Tag = 590 $a = ListName $5 = LIBRARYSHORTCODE It’s important to use unique terms for $a to avoid extracting unwanted records. Avoid all meaningful words. Example… Read more »

How do I catalogue electronic resources?

December 13, 2016

Electronic resources such as websites, online journals, and downloadable audiobooks can be catalogued in Sitka’s Evergreen by including a correctly coded 856 field with a subfield $9 in the MARC record. See here for detailed information on creating new records for electronic resources in Sitka’s Evergreen.

What’s the Best Way to Re-barcode an Item?

The simplest way to replace an item’s barcode is to use the Replace Barcode function on the Circulation drop down menu. You will be prompted to enter the old barcode and then the new barcode. Replace Barcode function is also available on the Holdings Maintenance screen. The Edit function (the link beside item’s barcode) on… Read more »

Why do I see MARC records in the staff client catalogue for titles that my library doesn’t own?

December 7, 2016

Evergreen uses local call number records, or the value in the subfield 9 of the 856 field for electronic records, to determine which libraries a record should display to. If a MARC record has no local call number records attached to it, and does not contain any 856 fields with subfield 9s, then Evergreen has… Read more »

Why doesn’t the format icon match my item’s format?

November 30, 2016

Format icons in the public and staff catalogues rely on correct coding in the Leader, 007, and 008 fields in the MARC records. Search filters also rely on this coding. Cataloguers should refer to MARC 21 Format for Bibliographic Data/Normes MARC 21 as needed to determine the correct coding. The Leader and 008 Field Grid… Read more »

Mis-scanned or Not Catalogued Message: What does it mean?

Staff sometimes receive the following message when scanning materials: “XXXXXXX was either mis-scanned or is not catalogued.” Some common causes are: 1. Barcode has actually been mis-scanned. 2. Item is not catalogued and so barcode does not exist in the system. 3. There was a space entered in the field where the barcode was scanned…. Read more »

How can my patrons place holds for on order items?

If you don’t use the acquisitions module or batch load enhanced on order records, you need to manually create placeholder items in order for patrons to place holds. Use fake barcodes which include your library code, and have somewhere to record where you are in the sequence. i.e. MPL1000, MPL1001, MPL1002 Use ON ORDER as… Read more »