Why does my item have a blank check in/check out alert?

October 4, 2022

If your item has an odd blank alerts appearing at check out and check in for some items it is caused by an obsolete item alert field that is still saved in the holdings templates for some library staff. When one of these holdings template is used the blank alert is created for the item… Read more »

How do I create a shareable list in the staff client?

May 24, 2017

The MARC 590 Tag can be used to create shareable lists 1. When adding new items to the catalogue add a 590 tag to the MARC record. MARC Tag = 590 $a = ListName $5 = LIBRARYSHORTCODE It’s important to use unique terms for $a to avoid extracting unwanted records. Avoid all meaningful words. Example… Read more »

How do I Catalogue Web Resources?

December 13, 2016

Best practice is to add correctly coded MARC records to the catalogue. Correctly coded MARC records will “scope” to your OPAC searches and not to others. You do not need to create item records for these types of resources. Evergreen requires the resource URL and your owning library data in the 856 u,y,z, and 9… Read more »

What’s the Best Way to Re-barcode an Item?

The simplest way to replace an item’s barcode is to use the Replace Barcode function on the Circulation drop down menu. You will be prompted to enter the old barcode and then the new barcode. Replace Barcode function is also available on the Holdings Maintenance screen. The Edit function (the link beside item’s barcode) on… Read more »

Why do I see MARC records in the staff client catalogue for titles that my library doesn’t own?

December 7, 2016

Evergreen uses local call number records, or the value in the subfield 9 of the 856 field for electronic records, to determine which libraries a record should display to. If a MARC record has no local call number records attached to it, and does not contain any 856 fields with subfield 9s, then Evergreen has… Read more »

OPAC Format Icons: Correct MARC Coding

November 30, 2016

OPAC icons for text, moving pictures, sound, and electronic resources rely on correct MARC coding in the leader and the 008, as do OPAC search filters such as publication date, item type, or target audience. Please refer to the Sitka training manual at the following links for information on how to edit the MARC leader… Read more »

Mis-scanned or Not Catalogued Message: What does it mean?

Staff sometimes receive the following message when scanning materials: “XXXXXXX was either mis-scanned or is not catalogued.” Some common causes are: 1. Barcode has actually been mis-scanned. 2. Item is not catalogued and so barcode does not exist in the system. 3. There was a space entered in the field where the barcode was scanned…. Read more »

On Order Records and Holds

To enable holds on an on-order title, you need to create a dummy copy record with a barcode. You can use a real barcode or a dummy one, e.g. NLCLIBRARYCODE00001. You can change the copy’s status from In Process to On Order, which is OPAC visible and holdable. When the item comes in you will… Read more »

Why isn’t there cover art for my record?

November 8, 2016

If records don’t have cover art there are two things you can do. First, check and make sure the record has the relevant ISBN (020 tag), ISSN (022 tag) or UPC (024 tag) in the MARC record. If the UPC (in the case of a DVD) is missing add it, save the record, and check… Read more »